Quality Project Lead - Onsite

Company: Viva USA Inc.
Location: Olathe
Posted on: April 23, 2025

Job Description:

Title: Quality Project Lead - Onsite

Ready to apply Before you do, make sure to read all the details pertaining to this job in the description below.










Mandatory skills:


copyediting, proofreading,
marketing, advertising,
print advertising, digital advertising, video advertising, photography, illustration, video production,
proofreading creative assets, creative proofing process,
advertising materials, marketing materials, Proofreads marketing,
robust four-round proofing process, comparing proof versions,
Microsoft Word, Adobe InDesign,
Agile methodology, Workfront project management system







Description:

Major purpose:

The Quality Project Lead on the client team is responsible for proofreading creative assets to ensure the quality of written content and leading the creative proofing process. This includes verifying that stakeholder-requested changes have been accurately completed before creative assets are released to the stakeholder or published. Additionally, the Quality Project Lead plays a crucial role in ensuring that all creative assets are proofed and approved in a timely manner, helping to keep projects on schedule.

Major duties:
Collaborates closely with creative and content leads, writers, and designers to ensure high-quality digital, video, and print advertising that supports marketing objectives.
Proofreads marketing and advertising materials to ensure the quality of written content. Identifies and corrects errors in grammar, spelling, punctuation, and style, as well as verifies that stakeholder-requested changes have been completed accurately.
Coordinates our robust four-round proofing process (two rounds of internal review + two rounds of stakeholder review).
Sends proofs to stakeholders for review and approval.
Facilitates simple stakeholder-requested changes and coordinates with creative and content leads on more complex changes.
Monitors the statuses of proofs and communicates what actions are ready to be taken by the creative team.
Follows up with stakeholders on proofs to ensure projects stay on track.
Completes quality work on time and with attention to detail.
Serves as the point of contact for onboarding new people into the creative team and coaches existing team members on quality standards.

Top Must Haves:
Attention to detail, including comparing proof versions to ensure changes have been made accurately.
Ability to stay organized and focused on deadlines in a fast-paced environment. As a point of reference, we sent 1,700 creative proofs for review in the last 12 months, and they contained over 6,000 comments from stakeholders that had to be facilitated.
Be a self-starter who can take direction and stay motivated to execute under minimal supervision.
Make sound decisions based on a variety of data points.
Solid communication skills with the ability to coordinate with teammates and stakeholders to resolve impediments and seek out missing information.
Expertise in Microsoft Word. Be familiar with Adobe InDesign and other creative and business software.

Nice To Haves:
Agency experience
Ag background
Experience with Agile methodology
Experience with Workfront project management system

Required Qualifications:
4+ years of copyediting or proofreading experience in marketing or advertising.
Speak the language of the various applications of production, including print and digital advertising, marketing, photography, illustration, and video production.
Solid communication skills. You'll need to coordinate with teammates and stakeholders to resolve impediments and seek out missing information.
Multitask. You'll need to actively manage and execute multiple projects simultaneously. We use project management software, but there's no substitute for personal responsibility.
Be a quick learner. Get up to speed quickly on the industry, our solutions and products, and various software tools for online project management, team communication, etc.
Work well as part of a team yet remain focused on individual responsibilities.

Education Preferred:
Bachelor's degree in journalism, communications, advertising, or creative writing/English

Years of Experience Required: 4+

Notes:
Schedule: 8 a.m. - 5 p.m. Monday - Friday









VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at hr@viva-it.com for any complaints, comments and suggestions.




Contact Details :

Account co-ordinator: Jothimani Natarajan, Phone No : (309) 226-6088, Email: staffing10@viva-it.com

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008
staffing10@viva-it.com - http://www.viva-it.com

Keywords: Viva USA Inc., Kansas City , Quality Project Lead - Onsite, Other , Olathe, Kansas